Required Documentation

▼ What documentation is required from the employee to apply for the tuition credit?

Employees admitted as a student do not have to complete the Educational Benefit Certification form unless your position is grant funded.

Employees in grant funded position are only required to submit an Educational Benefit Certification form if the cost associated with the employee's educational benefit needs to be changed to a non-grant funding account (FOAPAL).

▼ What documentation is required from the employee for the eligible dependent to apply for the tuition credit?

For eligible spouses and unmarried dependent children to be eligible for a tuition credit, employees must submit a completed Educational Benefit Certification form annually. The Educational Benefit Certification form can be accessed via DocRoute and can be submitted as early as the first day of registration for the applicable semester and no later than the first day of classes per the Academic Calendar.

▼ Do I need to complete an Educational Benefit Certification per eligible dependent?

No. The Educational Benefit Certification form provides additional space to apply for the eligible spouse, and all eligible dependent children.

▼ Affiliates and University Retirees

The Educational Benefit Certification form for Affiliates and Retirees can be accessed here https://www.southalabama.edu/departments/financialaffairs/hr/resources/univhcmeducationalbenefit.pdf and must be submitted to Human Resources. The form can be submitted as early as the first day of registration for the applicable semester and no later than the first day of classes per the Academic Calendar.

▼ What is the deadline for the Educational Benefit Certification to be submitted?

The annual Educational Benefit Certification must be submitted to Human Resources as early as the first day of registration for the applicable semester and no later than the first day of classes per the Academic Calendar each academic year.

The Educational Benefit Certification is submitted once each academic year unless the spouse/dependent child begins classes in the spring or summer semesters. In such cases, the certification is required to be submitted to Human Resources as early as the first day of registration for the applicable semester and no later than the first day of classes per the Academic Calendar for the spring or summer semester, and again for the following academic year.

▼ Where do I send the Educational Benefit Certification form once completed?

The Educational Benefit Certification must be submitted to Human Resources at the following locations:

Campus Office
650 Clinic Drive
TRP Bldg. III, Suite 2200
Mobile, AL 36688-0002
(251) 460-6133
Fax: (251) 460-7483

University Hospital – HR
2451 Fillingim St.
Mobile, AL 36617-2293
(251) 471-7325
Fax: (251) 471-7075

USA Children’s and Women’s Hospital - HR
1700 Center Street
Mobile, AL 36604-3301
(251) 415-1604
Fax: (251) 415-1606

▼ Can I submit an Educational Benefit Certification for prior academic years?

Tuition credits will not be applied retroactively. To receive the educational benefit, it is required that Educational Benefit Certification be submitted to Human Resources by the applicable deadline.