Frequently Asked PCard Questions

Also known as, "PCard", a Procurement Card is a credit card issued to a University of South Alabama employee to use as a payment tool based on the Purchasing & PCard policies of the University of South Alabama.

Concur is the software package used to automate and manage USA's travel and procurement card expenses.

Faculty, staff and administrative employees of the University of South Alabama.

 

Concur training is required before a Procurement Card can be issued along with proper approvals from the department Chair, Dean, and/or Division Head.

 

Submit a Procurement Card Application.

 

The pcard is the preferred method of payment for all purchases less than $5,000. It can also be used for allowable travel expenses such as, hotel, registration fees, airfare and ground transportation. It can never be used for personal meals. All purchases must fall within the policies of the University of South Alabama.

Yes, the PCard can be used for expenses related to an event including food.

• If the PCard charge(s) is for future travel for the PCard holder then, the charge(s) should be attached to the PCard Holder's Procurement report. Then once travel has taken place the charge(s) should be included on the PCard holder's associated travel report as University paid.
• If the PCard charge(s) is for someone's travel other than the PCard holder then, the charge(s) should be attached to the PCard holder's Procurement report while the traveler will include it on their associated travel report as University paid.
• If the PCard charge(s) is for current travel then, the charge(s) should be attached to the PCard holder's associated travel report.