Room Reservations
Virtual Online Event Request
| Registered Student Organizations |
- All events that fall within regular building hours are free of charge.
- Room Capacities
- Reservations can be made online with EMS. Reservations made via email will not be processed.
- Reservation requests must be received four business days in advance, at minimum. Request made less than four business days will not be processed.
- Events that fall outside of regular building hours will be assessed a $25/hour fee. These events must be received two weeks in advance, at minimum.
- Need help with the online reservation system? Email scs@southalabama.edu or check out the Office of Special Events
Please Note:
-
Student Organizations must be registered with the Student Organizations office in order to use facility free of charge. -
Additional charges may apply for outsourced items, such as, dance floor, lighting, etc. -
Late night events may require security. Student Org. will be responsible for paying additional costs. Weekend or late night events require 2 weeks notice. - Any damages that occur during event will be charged to the Student Organization.
- If attendees that are not affiliated with South are present at your event, the Student Org. will be required to furnish the University with specific provisions of insurance coverage for: general and personal liability, property insurance or bond, workers compensation, and indemnification of the University from all lien bills. A quote can be attained from http://tulip.ajgrms.com.
| USA Departments |
- All events that fall within regular building hours are free of charge.
- Room Capacities
- Events that fall outside of regular building hours will be assessed a $25/hour fee.
- Reservations can be made online with EMS. Reservations made via email will not be processed.
- Reservation requests must be received four business days in advance, at minimum. Request made less than four business days will not be processed.
- Need help with the online reservation system? Email scs@southalabama.edu or check out the Office of Special Events
Please Note:
- Additional charges may apply for outsourced items, such as, dance floor, lighting, etc.
- Aramark is the official caterer of the University of South Alabama. No outside food will be allowed without their approval.
- Events that fall outside of regular building hours will be assessed a $25/hour fee. These events must be received two weeks in advance, at minimum.
- If attendees that are not affiliated with South are present at your event, the Department will be required to furnish the University with specific provisions of insurance coverage for: general and personal liability, property insurance or bond, workers compensation, and indemnification of the University from all lien bills. A quote can be attained from http://tulip.ajgrms.com.
| Off Campus Groups |
- All external groups or individuals must have a on-campus sponsor. More information on new policy, Community Reservations
- All external requests must be at least 2 weeks prior to event.
- All pricing is for a 5 hour block of time. If additional time is needed, fees will apply.
- Pricing & Room Capacities
- Off Campus groups will be required to furnish the University with specific provisions of insurance coverage for: general and personal liability, property insurance or bond, workers compensation, and indemnification of the University from all lien bills. A quote can be attained from http://tulip.ajgrms.com.
- Aramark is the official caterer of the University of South Alabama. No outside food will be allowed without their approval.
- Off Campus groups will be charged $25/hr personnel fee.
- Reservations can be made online with EMS. Reservations made via email will not be processed.
- For reservation assistance please email scs@southalabama.edu, calling Student Center Services at (251)460-6077, or by creating an account with EMS.